Electronic Preliminary Information / EPI is mandatory when goods are imported into the territory of the Eurasian Economic Union countries, both by road and by rail. The Republic of Belarus is a member of the EAEU and therefore supports the electronic preliminary information system.
The carrier, freight forwarder, or another authorized person sends advance notification to the customs authority with detailed information about the shipment and the goods entering the EAEU territory. Customs confirms the application by assigning it an individual Electronic Preliminary Information number. This system simplifies and speeds up the customs control procedure.
- TRANSIT OPENING: Any customs post of the Republic of Belarus
- TRANSIT CLOSING: Any customs post within the EAEU: Russia, Belarus, Kazakhstan, Kyrgyzstan
Betainvest quickly and professionally prepares Electronic Preliminary Information for cargo entering the territory of the Republic of Belarus. Upon arrival at the customs control point, your driver presents the Electronic Preliminary Information number, which we will send in advance by SMS, WhatsApp, Telegram, or email.
Using the EPI number, the customs officer will find the shipment information in the system, compare it with the documents held by the driver, and, provided there are no discrepancies or unclear points, complete the procedure immediately.
Documents Required for EPI Processing — Belarus
Document Name | Description |
TIR | TIR Carnet, international road transport document |
CMR | International consignment note |
INVOICE | Commercial invoice |
Packing list | Packing list |
Vehicle registration documents | Copies of the technical passports / registration documents for the vehicle and trailer |
Driver’s passport | Copy of the driver’s passport |
Customs carrier certificate | If available |
Certificate of approval for transport under customs seal | If available |
Additional Required Information
- Name of the border crossing point.
- Driver’s mobile phone number.
- Estimated time of the driver’s arrival at the border.
- Information about the sender, consignee, and carrier: company name and address.
- Driver’s full name, passport series, number, and date of issue.
- Number of cargo packages / places.
- Make and registration number, VIN, and vehicle registration document number of the truck and trailer / semi-trailer.
- Commodity code, at least 6 digits.
- Exact commercial description of the goods.
- Gross weight and value for each commodity code.
- If the HS / TN VED code requires an additional unit of measurement, the quantity of goods must be stated in pieces, pairs, square meters, etc.
Comparison of the Document Package
In general, the document package is similar: CMR, invoice, vehicle registration documents. However, there are some nuances. Naturally, paperwork must have nuances, otherwise humanity might accidentally make logistics simple.
Document / Information | Specifics in the Republic of Belarus | Specifics in the Russian Federation |
HS / TN VED codes | The first 6 digits are sufficient for most goods. | The most accurate classification is required, often up to 10 digits. |
Guarantee / Surety | Belarus has a well-developed system of guarantee certificates, including through Beltamozhservice and similar providers. This is a mandatory stage if the shipment is not moving under TIR. | In Russia, bank guarantees or depositing funds into a Federal Customs Service account are more commonly used. |
Specific identification numbers | In Belarus, the UNP, taxpayer registration number, of the sender / consignee is mandatory. | In Russia, INN / KPP and OGRN are required for Russian parties to the transaction. |
Veterinary / Phytosanitary control | Certificates must be pre-registered in the Argus-Fito or Mercury systems already at the EPI submission stage for transit. | Similar requirements apply, while Russian and Belarusian systems are currently being actively integrated. |
👉 Arrange your Electronic Preliminary Information now and continue your journey with confidence!
